Procedure for suitability assessment cases

Notification of doubt

In accordance with section 9 of the regulation, a justified notification of doubt must be sent in writing to the head of the institution of the relevant campus. Anyone who is in contact with the student can submit a notification of doubt – for example their practical training tutor, their academic tutor, other students, others working in their supervised practical training workplace and administrative staff. Whoever submits the notification of doubt will not be party to the case and is not entitled to a response.

Notifications of doubt that are clearly unfounded shall not be processed by the head of the institution.

The responsibility of the head of the institution

1. The student will be notified in writing that well-founded doubt has been reported as to whether the person in question is suitable.
2. The head of the institution will call the student in for an assessment. The student may bring one spokesperson with them.
3. Minutes will be taken during this assessment. The minutes will contain a discussion of what the case refers to, and any plans for further follow-up and guidance of the student.
4. The student will be offered further follow-up and guidance if it is clear that such guidance will help the student.
5. The head of the institution is responsible for putting together a plan for further guidance in accordance with the relevant assessment criteria in the regulations, and for assessing the result of this guidance.
6. Placement periods can be postponed until after this guidance has been completed.
7. If this follow-up and guidance does not lead to the desired changes with the student, the head of the institution will pass the case on to the Suitability Assessment Committee.

Head of the institution

• Campus Bergen: Sissel Johansson Brenna
• Campus Sogndal and Førde: Linda Hallandvik
• Campus Stord and Haugesund: Åshild Havnerås

The Suitability Assessment Committee’s responsibility

1. Cases that are passed on to the Suitability Assessment Committee will contain all written documentation about that case. The committee will investigate the case further if necessary.
2. The student will be notified in good time of a meeting date, and will become acquainted with the information in the case (per sections 18 and 19 of the Public Administration Act). The student will be allowed to present their views to the committee before the meeting. The student has the right to have expenses for a lawyer or other spokesperson covered, according to the rules in the Universities and University Colleges Act, section 4-10 (5) when the case is presented to the Suitability Assessment Committee.
3. The Suitability Assessment Committee will prepare a recommendation to the Appeals Board with an assessment of whether the student is fit or not, whether the person in question should be excluded from the relevant course of study and the length of any exclusion period. The recommendation can also include conditions for the student resuming their course of study. The Suitability Assessment Committee’s recommendation will be made by a two-thirds majority.

Suitability Assessment Committee members

The Appeals Board’s responsibility

1. On the basis of the recommendation from the Customs Assessment Board, the Appeals Board makes a decision that a student is not fit according to the rules in the Universities and University Colleges Act section 4-10 (6). A diploma will not be produced for a student who has been found unfit.
2. If a student is found to be unfit and is to be excluded from their course of study, a special decision must be made about this. The student can be excluded from their course of study for up to five years. In the case of shorter exclusions, the Appeals Board can set requirements which must be met before the student can resume their course of study.
3. An exclusion decision must inform the student that the person in question cannot apply for or accept a place in other corresponding courses of study during the exclusion period, and that they must apply for new admission if they wishes to resume the course of study after the exclusion period.