Start-up phase of PhD education

 

Division of responsibility at the start-up of the PhD education

Objective: The PhD candidates at HVL will receive an optimal beginning thereby laying the foundation for a successful doctoral programme.

PhD candidate
  • is responsible for orienting themselves and contributing actively at the department and in the academic community; for example, take part in research groups.
  • is responsible for applying for admission to the PhD programme within the applicable deadline.
  • shall prepare a plan for the training component in consultation with their supervisor(s).
  • if applicable, shall make a plan for participation in research schools in consultation with their supervisor(s).
  • must prepare a complete project description in collaboration with their supervisor(s).
  • research fellows shall draw up a budget plan for the use of operating funds in collaboration with the main supervisor.
  • research fellows who have compulsory duties must contribute when determining the distribution and content of compulsory duties together with their supervisor (s). at HVL and the department.
  • shall ensure that compliance with research ethics guidelines, legislation (e.g., Privacy protection Regulations and the Health Research Act) and HVL's guidelines for handling personal data and health research data are followed.

Supervisors
  • shall introduce the candidate to relevant academic environments; internally, nationally and internationally.
  • the main supervisor shall coordinate the supervision in cooperation with the other co-supervisors(s).
  • the main supervisor shall initiate a commencing conversation about supervision with the candidate and co-supervisor(s).
  • shall help the PhD candidate formulate research questions and prepare an application, plan for the training component and project description.
  • the main supervisor shall draw up a letter of recommendation in connection with the candidate's application for admission to the PhD programme.
  • shall in collaboration with the candidate draw up a plan for international engagements during the term of the PhD programme.
  • If the research fellow has mandatory duties, the main supervisor shall contribute to determining the content and distribution of mandatory duties during the appointment period.
  • If the candidate is a research fellow with operating funds, the main supervisor shall contribute to the preparation of a plan with a budget for the use of the operating assets and notify the personnel manager (HR) that the research fellow can have access to operating funds
  • shall provide guidance in connection with the PhD candidate's application for necessary permits to use research data and help ensure that research ethics guidelines are followed and that the processing of personal data has a valid legal basis (e.g., a statement from Sikt privacy services). For health research, there must be approval from
  • is responsible for having and further developing his/her own academic and didactic supervision competence, including through international publication, participation in international forums, and participation in courses for supervisors.

 

Institute
  • shall ensure that the PhD candidate is part of an active and inclusive environment, academically and socially throughout the PhD period.
  • will receive new candidates in a professional manner in line with routines for receiving new employees and provide the necessary information to be able to work at HVL.
  • shall ensure that the necessary infrastructure is in place
  • shall determine the content and distribution of compulsory duties during the appointment period in consultation with the PhD candidate and supervisor at HVL and update the plan for compulsory duties annually
  • shall notify the Division of Finance that the research fellow may have access to operating funds pursuant to notification from the PhD candidate's main supervisor
  • shall ensure that obligations related to the collection and use of research data are fulfilled by the PhD candidate, supervisor and head of department, as well as any external party, being able to document the legal basis for the processing of personal data (including any approval from REK in health research projects), and that other relevant approvals are obtained prior to data collection when this is necessary
  • shall ensure that HVL's guidelines for handling personal data and health research data are complied with

PhD programme committee
  • will process applications for admission and thereby ensure quality in admission to the PhD programme, including that the candidate meets the admission criteria to the PhD programme and that the project description meets applicable requirements
  • shall appoint supervisors and ensure that they meet the requirements in the regulations
  • shall ensure that the training component meets applicable requirements

Faculty (Academic Head of the PhD programme/PhD coordinator)
  • shall offer an onboarding information meeting to both candidate and supervisors, possibly a joint information meeting for several candidates, and provide necessary information about the PhD education
  • shall send an admissions letter to the candidate and ensure correct registration in FS and the digital archive
  • shall ensure that agreements for admission to PhD education are signed by all affected parties